Administrative Assistant

Description

At The Coca-Cola Company, our Administrative Assistants are essential to the day-to-day success of our global organization. We’re looking for a candidate that will be responsible for performing complex, administrative duties utilizing advanced technical skills for a leader within our organization. You should be able to use independent judgment on assignments that are often sensitive and highly confidential in nature. We’re looking for someone that can work independently with little or no supervision and is exceptionally well organized, flexible and enjoys challenges.

What You’ll Do for Us

• Manage incoming and outgoing phone and email communications.

• Maintain various departmental database systems and lists.
• Create and enter data into spreadsheets including tracking of budgets.
• File, e-mail, open and distribute mail, order supplies, and presentation materials.
• Create and handle presentations, complex reports, confidential correspondence, and files.
• Interface with customers, vendors, agencies and maintain internal and external relationships.

• Coordinate meetings and travel arrangements and maintain department calendar.
• Process purchase cards, expense reports and invoices.
• Administer programs, projects and or processes specific to the operating unit served, including working with and providing direction to project manager(s)/contractor(s).
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

• Submit deal sheets in portal.
• Prep and process settlement forms
• Payroll processing and reporting corresponding with associates and relevant parties to resolve payroll issues and managing time and attendance calibration with managers to ensure accuracy.
• Assist with new hire onboarding process, which includes coordinating security access badges and facilitate candidate pre-employment testing.

Qualifications & Requirements

• High School and some college preferred in Business, Communications, or similar field is ideal.
• 2 years of experience in a high-level support role preferred.
• Must possess proven ability to be a resourceful problem-solver

• Experience in coordinating projects.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook
• Strong attention to detail, interpersonal, and communication skills are needed.
• Excellent time management and organizational skills to meet deadlines are needed.
• Experience scheduling travel arrangements and schedule for management

• Support experience in a professional services, sales, or marketing environment
• Experience successfully creating and/or modifying processes.

What We Can Do For You

• Growth Culture: Opportunity to work with and learn from all members of the team to support your career growth and development.

• Benefits: A full array of benefits for your financial and personal well-being that starts on day one of employment.
• Work Life Balance: Our Company works diligently to ensure this is a reality for our associates.

Skills

Executive Support; Microsoft Office; Purchase Orders; Communication; Payroll; English Grammar; Microsoft SharePoint; Processing Expense Reports; Office Administration; Database Management; Travel Coordination; Data Collections; Computer Applications

Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.

• Health insurance